TimeTac Employee Time Tracking – Home Office
Keep an overview of your team when working from home
- User-friendly and fast
- Stay compliant with legal requirements
- Reduce expenses: quickly transfer time to payroll accounting
- Multiple devices: PC/Mac, smartphone, tablet and terminal
- GDPR compliant and “Certified Cloud” provider
Online Time Tracking Software
Accurately track employee time, meet all the legal requirements and make payroll accounting easier
Simply log in and get started with time tracking
With just a few clicks, your employees can track working hours according to their work situation
From now on you can track working hours working hours immediately, accurately and fairly. One click is all it takes to start, pause or end working time recording. In the live status overview you can see the presence of all employees including breaks and activities. Automatically calculate working hours on the basis of actual working hours and breaks. Leave days, sickness absence and other absences can be entered manually and thus be taken into account in payroll accounting. Your employees only track their working hours at the end of the day or week? This is also possible with TimeTac.
Web-based time tracking – anywhere and anytime
Track your time wherever and whenever you need to, even on the move
Simply track working hours via PC/Mac or terminal at your workplace. TimeTac’s time tracking app for smartphones and tablets is ideal for mobile working outside of the office or on business trips. If the Internet connection is interrupted during the time tracking process, TimeTac synchronizes the data as soon as the connection has been restored. TimeTac’s time tracking terminals are easy to understand and are especially suitable for your stationary employees. Employees can easily access time tracking by using biometric fingerprints, via RFID/NFC chip or contactless via NFC smartphone.
Integrate TimeTac directly via standardized interfaces and API with your existing system landscape. Reduce personnel expenditures and avoid manual transmission errors.More on Integration and our API
Easily comply with legal requirements
TimeTac supports you in complying with working time regulations and other requirements.
As an employer, you have to have proof of working hours as well as legally required breaks and rest periods of your staff. In Germany, the working hours of mini-jobbers must also be adhered to according to the minimum wage law. Use TimeTac to correctly map complex legal, operational and other requirements and manage them easily and clearly. Quickly find out and keep an overview of your employees’ breaks as well as daily and weekly working hours and easily check within the timesheet report whether overtime has occurred.
The ECJ ruling on employee time tracking
What did the European Court of Justice (ECJ) decide on May 14th 2019?
The European Court of Justice (ECJ) has decided that employers in the EU must systematically and fully track working hours of their employees. The daily working time must be fully recorded. EU member states are asked to oblige companies to have an objective, reliable and accessible time tracking system.Read more
Time tracking in the DACH region.
Up to now, there has not been a general obligation to track working hours in Germany. Section 16 of the Working Hours Act stipulates that only overtime that exceeds the working hours of a working day must be documented. However, there are collective agreements that have already obligated companies to track working hours. Similarly, the working time of mini-jobbers has already had to be recorded in accordance with the Minimum Wage Act. The obligations regarding time tracking will thus be considerably extended in Germany in the future.
Austrian employers are technically already obliged to track working hours. No serious changes in the law are to be expected here.
Switzerland already has an obligation to track working hours. The compromise negotiated by the social partners has so far provided for a waiver of the obligation to track working time if certain conditions are simultaneously met.
Be on the safe side with TimeTac
TimeTac offers you a web-based time tracking software solution with which you can perfectly map and manage different work schedules. Easily and securely comply with all legal requirements in the DACH region or internationally and prove these easily and clearly during controls.
Easily calculate working hours for payroll accounting
Evaluate actual working hours, overtime and allowances accurately within just a few clicks with TimeTac.
Forget tedious and error-prone hour calculations: In TimeTac you get tracked working hours and evaluations of actual/target working hours, overtime and comp time with just one click. TimeTac automatically takes over the hourly billing based on defined work schedules, overtime and allowances. Enter leave days, sickness absence and other absences manually and TimeTac automatically takes them into account. Easily transfer data from the timesheet into payroll accounting and save time and money.
GDPR compliant - Your data is safe at TimeTac
TimeTac complies with the requirements of the GDPR and has been awarded the title of "Certified Cloud" provider. Highly available servers, automatic daily backups and 24/7 monitoring protect your data.More on Security and Data Protection
Automatically take all absences into account
Benefit from the numerous additional functions in combination with TimeTac’s Leave Management and Holiday Planner
Simply enter absences of your employees manually afterwards. This way you also take leave days, sickness absence, public holidays and other absences into account. In combination with the TimeTac Leave Management and Holiday Planner the different types of absences are automatically taken into account. Benefit from other advantages such as automatic calculation of entitlement, approval workflows, view of the holiday planner as annual, departmental and team calendar as well as numerous evaluation options.
Finding the perfect solution together
We support you right from the start with outstanding service and take over the entire technical implementation of the software.More about our Services
Keep an overview – always and everywhere
With TimeTac you have a transparent overview of working hours, overtime and absences at all times.
In contrast to documenting working hours on paper or in Excel, TimeTac, as a cloud-based time tracking software, gives you all employee statistics within a few clicks at all times. Get an overview of tracked working hours, absences, overtime and other reports of your employees and departments. Define any period of time e.g. the current month, year or any other criteria. Every employee can always view their personal time tracking account independently and call up the status of their working time balance. You can easily export all personnel evaluations as Excel, PDF or CSV files.
Keep an overview of leave days and absences of your employees
The most important benefits of our time tracking software solution
Frequently asked questions about time tracking
Many questions arise for employers and employees around the topic of employee time tracking. We have researched and answered frequently asked questions for you. The following FAQ blocks are divided into three areas: Questions about employee time tracking in general, legal regulations and time tracking with TimeTac. Click through the questions and learn interesting facts about time tracking.Choose a topic
What is time tracking?
The term “time tracking” refers to a variety of methods that can be used to record employees’ working hours. At least the beginning and end of working time as well as any breaks are recorded.
Why do you need to track time?
The tracking of working hours is primarily based on legal regulations. However, proper time tracking also ensures fair payroll accounting, more transparency and security and provides basic data for the optimization of work processes.
What is electronic time tracking?
It is the modern, digital form of time tracking. There are different ways in which working hours of employees can be tracked electronically, depending on the respective work situation: With web-based software on the PC, with a terminal via RFID/NFC chip or card and fingerprint and mobile via App.
How can employers track their employees’ time?
Technically, working hours can be tracked in handwriting on a piece of paper, in Excel spreadsheets, using a specific software via the web on a PC, with a terminal via RFID/NFC chip or card and fingerprint or with a smartphone app.
However, the advantages of digital time tracking for companies are obvious: the effort when it comes to payroll accounting is significantly reduced. Overruns of regular working hours are recorded to the minute, errors are avoided and much more.
How employers in the EU track the working hours of their employees is not legally prescribed at present. According to the ECJ ruling of May 2019, employees’ working hours must be systematically and completely recorded. The time tracking system must be objective, reliable and accessible.
It is recommended, however, that companies start tracking working hours now in order to comply with the ruling. Companies that wait for a new law to come into force risk losing in court later.
Which time tracking system is the right one for your company?
A time tracking system can only work if a system is implemented that is suitable for the company, responds to different usage scenarios, integrates itself optimally into the daily work routine and focuses on the operational processes.
How such a system looks strongly depends on the requirements and characteristics of the company. There are different solutions and functions that take the most diverse circumstances into account.
A modern solution for time tracking offers a flexible and comprehensive use of end devices. Thus, the spatial context of use is irrelevant for a web-based time tracking system. The time tracking solution can be accessed anywhere and at any time.
Mobile solutions for time tracking are suitable when employees are for example out in the field. When it comes to tracking time in offices, production or warehouses, terminals or a PC/Mac at the workplace can be used to track time.
Which law regulates the tracking of working hours?
In Austria, employers are technically already obliged to record working time. No serious changes in the law are expected here with the ECJ ruling of May 2018. All working time regulations, which are regulated in the Working Hours Act and the Rest of Work Act, suggest the documentation of working hours.
In Germany, there was no general obligation to keep records of working hours prior to the ECJ ruling in May 2019. Section 16 of the Working Hours Act stipulates that only overtime that exceeds the working day’s hours must be documented. However, there are collective agreements that oblige companies to track time. In Germany, the obligations regarding time tracking will thus be considerably extended in the future and the legal situation will change accordingly.
In Switzerland, even before the ECJ ruling, the Labour Act already required employers to track their employees’ working hours. The records must contain all information necessary for the enforcement of the applicable laws.
How is working time regulated?
The most important regulations in Austria:
Normal working hours: 8 hours per day and 40 hours per week
In the case of flexible work schedules, an increase or reduction of normal working hours is permitted if deviations in a certain period are compensated.
Overtime exists if the weekly normal working time is exceeded.
Statutory maximum working time:: 12 hours per day and 60 hours per week with exceptions such as in public transport companies.
Rest breaks are mandatory after a maximum of six hours of working time and must be at least 30 minutes. After completion of the daily working time, the employee must be granted a rest period of at least eleven hours, with the exception in the hotel and restaurant industry. Here the rest period may be reduced to eight hours. (Cf. Working Hours Act and Work Rest Act)
The most important regulations in Germany:
Normal working hours per working day: 8 hours per day may not be exceeded. This can be increased to up to 10 hours if the average of 24 weeks is not more than 8 hours per day. The working time may be exceeded for certain activities that cannot be postponed, provided that an average working time of no more than 48 hours is achieved in 24 weeks.
Maximum weekly working time: 60 hours per week may not be exceeded
Breaks in daily working time: after 6 hours at least 30 minutes, after 9 hours at least 45 minutes
Rest period: At the end of the working day, the employee must be given a rest period of at least 11 hours. Hospitals or restaurants may reduce this rest period by up to 1 hour. (Cf. Working Time Act)
The most important regulations in Switzerland:
Maximum daily working time: 13 hours excluding breaks per day
Maximum weekly working time: 50 hours per week
In industrial companies, for office staff and technical employees 45 hours. In urgent cases, such as when there is an extraordinary amount of work, this maximum working time may be exceeded and overtime is incurred by the employee.
Overtime is incurred if the working time agreed in the employment agreement is exceeded. Overtime is regulated by the Code of Obligations.
Rest breaks: after 5.5 hours at least one 15-minute break, after 7 hours at least a half hour break.
The statutory rest period between working days: at least 11 hours This rest period may be taken if the weekly average of 2 consecutive weeks is 11 hours.
Who is obliged to track working time?
In the DACH region, the obligation to track working hours lies with the employer. This can, however, be transferred to the employee, but the employer is still responsible for ensuring that all working time regulations are observed and that the tracking of working hours is carried out correctly. (Cf. for Austria: § 26 AZG, for Germany: § 16 ArbZG, for Switzerland: Article 46 of the ArG)
What is a timesheet?
A timesheet is a record of the hours worked by an employee in a company. The hours can be documented in various ways, for example handwritten on paper, an Excel spreadsheet or with a time tracking software. The timesheet can be used as proof as well as a check, regardless of its form: It helps the employer to keep an overview of their working hours and of their employees’ hours. The employer must be able to prove the working hours of his employees to control authorities. The purpose is to prove that the provisions of the Working Hours Act have not been violated.
A record of working hours forms the basis for payroll accounting.
Who must sign the timesheet?
Signatures of the employer or the employee are not required for the documentation of working times.
However, the employer is responsible for the accuracy of the data. From a legal point of view, the signatures of the employee and employer are recommended.
How long must a timesheet be kept?
In Austria all records must be kept for 1 year. In Germany, records of working hours must be kept for 2 years. In Switzerland, records must be kept for 5 years.
Is electronic time tracking mandatory?
According to the ECJ ruling in May 2019, employers in the EU are obliged to record the working hours of their employees. The form of time tracking was not prescribed for the member states.
Who may control my working time?
Employers are generally allowed to control the compliance of their employees’ working time. However, certain monitoring measures may only be used with the prior consent of the works council.
Which requirements of the GDPR must be taken into account for digital time tracking?
On 25 May 2018, the new General Data Protection Regulation (GDPR) came into force throughout the European Union. Since personal data is of course also recorded and processed during time tracking, the new GDPR will also come into force here.
Companies should carefully examine their existing time tracking system or when purchasing or switching to a new time tracking system.
With the so-called SaaS solution (Software as a Service solution) as offered by TimeTac, the software provider ensures that the software complies with the data protection guidelines.
If you buy and operate a time tracking software yourself, you are also responsible for the general data protection regulation. This means that you must carry out the entire process analysis to determine whether you comply with the GDPR.
Can I track time for different tasks?
Yes. With TimeTac you can create up to 10 tasks for your employees. You can name them as you wish and add a symbol to them. When your employees track their working time, they simply book it to a task you define.
Are absences included in time tracking?
Yes, as a manager you can enter absences manually in the timesheet afterwards. Employees can also make this entry themselves, if they have been given the rights to do so. This way, leave days, sickness absence, public holidays and other absences can be taken into account in the timesheet.
In combination with TimeTac’s Leave Management and Holiday Planner, absences are automatically taken into account by the software. Additionally, it offers holiday calendars for numerous countries as a template, so all country-specific holidays are automatically taken into account. Requests for absences can be processed online and by means of practical approval workflows.
Can overtime and allowances be mapped in TimeTac?
Yes, you can define all types of hours in TimeTac, such as overtime with or without allowances. For overtime with allowances, you can set the standard of 25%, 50%, 75% or 100%. Overtime allowances are automatically calculated by TimeTac based on your definitions.
Can I view whether breaks or the maximum working hours have been observed?
Yes, in TimeTac you can perfectly map all country-specific working time laws and regulations and other specifications. Based on these settings, TimeTac shows both the manager and the employee whether, for example, breaks and maximum working hours have been observed.
Will I be informed by TimeTac about violations of legal requirements?
Yes, managers and employees will see the warning and type of violation on the dashboard and in the hourly report in the form of monitoring rules. Upon request, managers can also be contacted by e-mail from TimeTac about rule violations.
Is it possible to process the time sheets of several employees at the same time?
Yes, you can process the time sheet for several employees at the same time in TimeTac’s serial processing. Select the desired period and employees from the drop-down menu.
Which options for reports are available within the timesheet?
You can benefit from a variety of evaluation options such as daily balance, working time balance, amount of overtime hours, amount and type of absence days and much more. You can evaluate individual or several employees as well as individual or several departments simultaneously according to the desired period.
Can reports be exported?
Yes, you can export all reports as XML, Excel, CSV or PDF files or print them out directly.
Can I limit the daily working time, duration and/or start/end?
Yes, you can set the target hours, start and end of core time and tolerance values in seconds for each employee in TimeTac.
Are there interfaces to common payroll accounting programs?
Yes, TimeTac offers standard interfaces/exports for direct transfer of data to e.g. Datev, BMD, Sage. We also provide you with a programmable interface (API) based on RESTful technology to connect any application. If your payroll accounting program is not among the providers mentioned, please contact us to discuss the possibilities of integration.
What our customers say
“With TimeTac, we acquired a time tracking and staff holiday management tool fully adapted to our needs and capable to contribute to our steady growth.“
Michaela Weiss, HR director, Promedico
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