A template keeps the hours in one place. It will not sign them off, flag a missing break, or hand payroll a finished export. TimeTac does that part.
You don’t need to build your own task tracking template. To track your task lists, use pre-built templates like the project tracking template designed by TimeTac. Simply download the free template and adjust it to your needs.
Get for free, download, and edit the TimeTac task management template to use it as your:
Download the PDF or Excel template to your device, clicking on the right button. If you use the Google Sheets template, open the template and copy it to create your own space for project task tracking.
To do that, go to the “File” tab, and choose “Copy”. This way, your own project task list template will be saved on your Google Drive.
Start working with your task tracker template by filling in your project information:
Next, head to the table with project deliverables and enlist all the deliverables you agreed on with the client. Add time needed for delivery, end dates (deadlines), and completion status. Make sure to keep this to do list updated at all times.
Once you are ready, enlist all project tasks in a task list placed below the project deliverables table. Add essential tracking information to individual tasks.
The template includes columns for tracking the following information:
Task owner: Who is responsible for the graphics or blog articles? Who should be contacted in case questions appear? Assign the owner to each task to streamline communication and strengthen ownership within your team.
Priority: The priority column is essential for every project manager. It helps you prioritize tasks and streamline the project management workflow.
Start date: Usually, not all project tasks start at the same time. “Start date” column helps you control project timelines and manage dependent tasks.
Due date aka Deadline: For many people, there is no better motivation than approaching due dates. Therefore, to keep your project timeline in check and ensure timely delivery of project tasks, add and track due dates, too.
Actual delivery date: Deadline is one thing, the actual delivery date, is another. Make a note of both dates to improve project time estimations for your future projects.
Billable hours planned: What is your time budget for individual tasks?
Billable hours worked: You have estimated that a specific task will take a specific amount of time. But what is the actual time spent on this task? Have you estimated billable hours properly? This information is important to ensure that you are paid for actual hours worked on a project. Additionally, it helps you measure the ROI of your projects.
Task status: What is the real-time status of each task? Run daily or weekly updates of your task list to find out which tasks are on track, off track, in jeopardy, or already complete.
Notes: Should there be any additional information to be saved, add them in the “Notes” column.
Add only essential tracking information. If any column feels excessive, simply remove it. In case you need to track more details, add an additional column to the table.
In project management, tracking billable hours is crucial in order to measure project profitability and get paid accurately for the work delivered.
For this reason, the project task list template provided by TimeTac, features two columns:
To track billable hours, teams would typically use manual timesheets or a timesheet template. However, there is a more efficient solution to track billable time – billable hours tracker by TimeTac.
