5 Simple ways to make your meetings more productive
By Gabriele Kaier, 21.11.2016, Approx. 4 min reading time.
Employees spend 35% to 50% of their workweeks in meetings. A lot of time which leaves little time to work on projects or think strategically. Research shows that 67% of surveyed workers say that fewer than half of the meetings they attend are worth the time. A collaboration overload and unproductive meetings cost a lot of money. Find here 5 ways to make your meetings more productive:
Employees spend 35% to 50% of their workweeks in meetings. A lot of time which leaves little time to work on projects or think strategically. Research shows that 67% of surveyed workers say that fewer than half of the meetings they attend are worth the time. A collaboration overload makes our work unhealthy and prolongs our work week to include evenings and weekends. In the end, meetings prove to be unproductive and cost a lot of money.
Find here 5 ways to make your meetings more productive:
1. Use meetings for networking
Meetings offer you a chance to start and cultivate business connections. They are a good opportunity to increase your visibility.
Jan Yager, time management coach, advises: “Share the discussion so that others know who you are and what you are thinking.”
2. Mind when meetings really start
If meetings at your office start typically 10 to 15 minutes after the agreed-upon start time, complete your work or take your laptop to the conference room and use the time productively.
Yager´s tip: But when your company culture is to start exactly on time, get to the meeting five minutes early.
3. Is it necessary to be physically present?
Ask the organizer of the meeting, if it is possible to attend the meeting by phone or online service. This saves commute time and allows you to complete tasks while waiting for the meeting start.
Yager recommends: “Speak up during the meeting, so that the people hear your name and know that you are engaged.”
4. If you have no time, send a surrogate
If you are on deadline, send someone you trust to attend the meeting in your place. This person can take notes or record the meeting, with permission of the organizer.
5. Avoid multitasking during meetings
“The consequences of having many meetings is people are doing other work in meetings or are not prepared ahead of time”, says Renée Cullian, cofounder of Stop Meeting Like This
“If you are concentrating on something else during the meeting, you won´t be engaged and the meeting is getting to be a waste of time”, says Maura Thomas of Regain Your Time.
Schedule your meetings efficiently
Not only meetings are unproductive, we also waste time scheduling them. Avoid endless back and forth communication – finding out the right time and place to meet and inviting all attendees.
Here is a simple test to find out if the meeting is going to be productive before it even begins:
(source: infographic of join.me and Studio@Gawker)
Here are 9 simple measures to hold effective meetings:
Not all meetings are timesucks and not all of them are boring. Considering these tips upside meetings can run more efficient and productive.
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