Project management made simple
By Gabriele Kaier, 16.01.2017, Approx. 5 min reading time.
Do you find managing projects a challenge? Keith Robinson is actually convinced that project management does not have to be complicated or time consuming. Based on his long years of experience in managing projects, he has generated a simple methodology which will help you manage your projects faster and easier. All you need is a few minutes to read on.Do you find managing projects a challenge? Keith Robinson is actually convinced that project management does not have to be complicated or time consuming. Based on his long years of experience in managing projects, he has generated a simple methodology which will help you manage your projects faster and easier. All you need is a few minutes to read on. The basics of project management is pretty easy and and mostly common sense. To sum things up: A complex project has to be broken down into measurable and manageable goals and tasks. Delegate the tasks and make sure that they get done right, done on time, and within the planned resources. The tools you need are: a good plan, a good team, clear expectations, good communication, a timeframe, feasible deadlines, an effective budget, etc. With a little thought, you will likely see that it´s pretty manageable. It is important to take enough time to plan and analyse your project before you even start. Keith Robinson suggests: “The idea is to work on the project, not for the project.”
1. The key to starting a project off rightMake sure that you and your team fully understand the project. Make a checklist and go through it, before you get going on a project. The idea is to get as much information as possible.
These 7 questions may help you:
- 1. What is the current project status? Potential problems, requirements, outcomes…
2. Clearly document your projectYou need a detailed job order with the initial goals, requirements, scope, etc., which your client has to sign-off. Everyone involved should read and fully understand the document.
3. Create a scheduleCreate a schedule, concentrate on the high-level milestones and let those working on the project get into the details, because everyone works differently and has a prefered working style to manage tasks. Intervene only if the working method does not work or if the team members are unclear of what is expected of them. This builds trust and facilitates communication.
Two important things you have to observe:
- Let your clients know that if they miss an approval you will be sliding the schedule out.
- A deadline is not a guideline, hitting your deadlines, chances are that everyone else will follow. If there is a change in scope or schedule, clearly reset expectations.
4. Communicate clearly and consistentlyBeing a good, clear and consistent communicator is essential for a successful project manager.
A good communication process entails:
- Weekly updates
- Making sure that everyone knows what to do at all times
- Being available for questions
- Regular communication with your team