How to find the right Time Tracking Software for your business
By Gabriele Kaier, 17.11.2016, Approx. 8 min reading time.
Time tracking software is a popular alternative to a traditional timesheet because of its efficiency and potential to boost productivity. Regardless of your business and needs, it’s important to look over all the features of time tracking software so it can be tailored to your business in order for your operations to keep running smoothly. Choose a solution with the below main features:Time tracking software is a popular alternative to a traditional timesheet because of its efficiency and potential to boost productivity. It can be used for employee time tracking and scheduling, for managing absences like sick days, vacation days or holidays. But also for monitoring work activities to maximize your output. Regardless of your business and needs, it’s important to look over all the features of time tracking software so it can be tailored to your business in order for your operations to keep running smoothly. Choose a solution with the below main features:
How data can be recorded and provided – a cloud based business modelThanks to continuous developing transfer of data rates you do not have to deal with a local operating model. You can choose a web-based software that operates on a cloud environment. This is the ideal time tracking solution for two main reasons: First, you do not have to deal with constant updates or replace outdated technology. Your data is secure because data are being transferred using an SSL-secured connection to one or several data centers. Daily backups saves your data, so you do not have to worry in the event of a power outage or other emergency. Second, web-based time tracking software allows you to track your time wherever and whenever you want and gives you complete visibility when you need it, as everything is on the cloud. On the other hand, business guidelines can make outsourcing your data impossible. However, some web based-solutions, like TimeTac, can also run on-premise on your in-house server. This browser-based solution also allows you the use of apps and mobile devices.
The advantages of a cloud-based time tracking solution such as TimeTac are:
- Flexible and location-independent use
- Software as a Service: no installation and no maintenance costs
- SSL-secured connection and data transfer
- Additional on-premise option
- Freedom of use: Mobility outside the office
The advantages of a modern time tracking solution such as TimeTac are:
- Flexible and cross-device recording options
- Sophisticated time tracking of any current working activity
- Suitable for any working environment
- Ability to track time, view resources, check statistics via all mobile devices
- Offline-functionality with automated data synchronisation
- Cross-device use and seamless integration with time clock
- Clock in and work from nearly any location
Identification of employees: From simplifying to overviewingThe most common methods of employee identification when clocking in and out are the use of codes, chipcards or key rings. Due to the introduction of new methods such as biometrics and face detection technologies, we are continually being presented with new technological possibilities. The benefits of biometric time clocks is that fingerprints are much harder to falsify than identity cards, whereas they help prevent buddy-punching. In the field of mobile time tracking, modern techniques like GPS functionality help you confirm the position of your employees. NFC (Near Field Communication) offers new possibilities towards employee identification, simplifies time tracking and offers the option to overview and control the recorded data. You can ensure that patrols are being competed with NFC checkpoint time tracking. NFC stickers are placed throughout your staff patrol. A simple contact of their smartphone registers that they have attended that location and the time they arrived. You can also confirm the position of your employees with the GPS functionality of the app.
Advantages of a convenient tracking of employee working time, such as TimeTac:
- Employee identification, suited to your workplace, available with codes, chipcards or key rings
- Convenient time tracking solutions with NFC and fingerprint options, so that you can prevent buddy-punching
- Checkpoint logging of locations and sites visited, confirm patrol routes with NFC checkpoints
- Easy employee overview from your office desk
Seamless Integration with existing data and systemsA time tracking solution should not operate as an isolated application: It should allow you to import your previously recorded data and also to export the data for payroll, invoicing, reports and statistics in severals formats. A modern time tracking solution like TimeTac allows you to do as you wish with your recorded time tracking data through several export options and API. It offers easy implementation services for integrating your existing data into the time tracking system.
Ideal integration in existing processes and systems
- Interfaces for import and export your data